If your law firm is considering using in-house printing methods for your business instead of hiring a professional service, you might want to reconsider. Not only is professional printing usually more efficient, it’s likely to save you a lot of money in the long run. But that’s not all. Take a look at the top three reasons you should be using a professional printing service for your law firm.
Printing Quality
This seems pretty obvious, but you may not realize just how much more professional a job from the printer looks than something printed in your own office. For example, your statement printing and mailing is probably done monthly. If your business is like most, you are well equipped with a quality black-and-white printer that will meet your daily needs just fine. But what you may not see unless you compare the two products is the loss of quality you will get in your logos, not to mention the loss of color should your logo be anything other than black and white.
Aside from invoices, law firms have many other important print jobs, such as business cards, legal documents, and marketing materials. It’s equally as important for each of these types of print jobs to look as professional as possible. Do yourself a favor and send at least one job to a professional printing service, then compare it to your own. You will be amazed at the difference.
Cost
You might think your law firm is saving tons of money printing in-house, but the truth is you could actually be costing yourself money. In order to calculate your printing costs, you would have to add up the cost of labor for the person you employ—how many hours are they spending printing when they could be doing more important tasks? You would also need to factor in the cost of the printer lease. Most companies charge you extra if you go over a certain number of printings per billing cycle. Then add up the cost of the printer cartridges and paper you are having to replace more frequently because of all the excess printing a business like yours does.
Once you’ve calculated the cost of all the printing you do, chances are, you will undoubtedly be surprised at how much you’re spending. Sending your jobs to a printer will probably save you money and you will have a lot more options when it comes to printing styles and paper types so that everything coming out of your office has a highly professional touch.
Convenience
As a lawyer, you know the importance of time management. Take again, the time your staff is spending on printing when they could be working on client research and interaction. Not only that, but printing services focus their skills on one thing—printing. This means they have the knowledge and supplies your office simply doesn’t have. Large copy jobs that might take your personnel an entire day to design and figure out can be printed and brought right to your door for a flat fee and in a perfect format that is ready for delivery. Print shops also have the right equipment to handle large print jobs that your office may not have the capability of printing well. All around, you will save tons of time and headaches by hiring a professional service.
The bottom line is that every minute your staff spends working on large print jobs, and every new ink cartridge and ream of paper you have to buy is costing your firm valuable time and money. Outsourcing this type of work is usually the best thing you can do. Focus on what your company does best and leave the printing to the professionals.